Florida PayStub Requirements and laws
Before distributing pay stubs to employees and contractors in Florida, it's essential to understand the relevant laws and regulations.
This guide elucidates the applicable statutes and regulations that employers in Florida must adhere to when managing payroll and issuing pay stubs.
Pay stub regulations in Florida
1. Are pay stubs required by law in Florida?
It’s not mandatory for employers in Florida to provide employees with pay stubs. However, federal law requires all employers covered by the Fair Labor Standards Act (FLSA) to maintain a record of employee payments for at least 3 years.
2. How often do you need a pay stub in Florida?
Although there’s no law for employers to provide pay stubs to their employees and contractors, it is recommended that you issue pay stubs every time you pay an employee.
3. What information can be included on a pay stub in Florida?
Since there’s no law for pay stubs, you can include the information listed below:
- Employee information such as name, last 4 digits of social security number, and address
- Employer information such as name, employer identification number (EIN), and address
- Pay period
- Gross earnings before deductions
- Taxes withheld
- Employee contributions
- Deductions
- Net pay
4. Does Florida have a state income tax?
No. Florida does not have a state income tax.
5. Are there any other taxes applicable to Florida?
No. There are no local taxes in the state of Florida.
Information needed to generate pay stubs
To provide employees with accurate pay stubs, no information specific to state is required.
Florida wage and hour laws
In Florida, it's mandatory for employers to follow wage and hour regulations. These regulations ensure that non-exempt employees are paid minimum wage, compensated correctly for overtime hours, provided with adequate meal and rest breaks, and entitled to proper paid time-off benefits.
A broad spectrum of employment law matters in Florida is encompassed by these regulations.
Florida Minimum wage
Businesses in Florida are legally obligated to ensure that their employees receive at least the minimum hourly wage as mandated by statutory regulations.
As of 2024, the basic minimum wage rate is $12.00 per hour.
This minimum wage is subject to annual adjustments according to a predetermined formula. Specifically, the Florida minimum wage is set to increase by $1.00 every September 30th until it reaches $15.00 on September 30, 2026.
Overtime pay
In Florida, overtime regulations are dictated by the federal Fair Labor Standards Act (FLSA), as the state does not have its own specific overtime laws. Employers in Florida must provide overtime pay to employees who work more than 40 hours in a workweek, calculated at one and a half times the employee's regular rate of pay. This ensures that non-exempt employees are compensated appropriately for any hours exceeding the 40-hour threshold in a given workweek.
Florida meal break and rest break
In Florida, there's no legal requirement for employers to provide meal breaks and rest breaks for their employees.
Paid time off and leave
In Florida, employers are mandated to offer employees a variety of leave benefits, including both compulsory and optional options.
| Required Leave | Non-Required leave |
|---|---|
| Unpaid | Paid or Unpaid |
| Employers in Florida may be obligated to grant employees unpaid leave in compliance with the federal Family and Medical Leave Act (FMLA). | Vacation leave |
| Jury Duty leave | Bereavement leave |
| Military leave | Holiday leave |
| Sick leave | |
| Voting leave |
Florida State payroll taxes 2024
- Florida State Unemployment Insurance (UI) Tax
Florida State Unemployment Insurance (UI) Tax
Florida has enacted the State Unemployment Tax Act (SUTA) to support individuals facing unemployment by providing unemployment benefits. This legislation enables the state to collect the required funds to manage unemployment insurance benefits for eligible individuals during periods of unemployment.
For wages paid in 2024, the range of tax rates applicable to annual wages up to $7,000 per employee is as follows:
Minimum rate: .0010 (equivalent to .10%) or $7.00 per employee
Maximum rate: .0540 (equivalent to 5.4%) or $378 per employee
Florida payroll tax filing
- Report of New hire Employees and Independent Contractors
- The Employer's Quarterly Report (Form RT-6 )
Report of New hire Employees and Independent Contractors
Employers in Florida are required to report their new hired employees and independent contractors within 20 days of their start date.
How to report employees and independent contractors new hire in Florida?
Submitting new hire information in Florida offers multiple options, ensuring flexibility in the reporting process.
| Online | Fax | |
|---|---|---|
| Employees and independent contractors New Hire Report | Address Information: Florida Department of Revenue New Hire Reporting Center/Employer Services P.O. Box 6500 Tallahassee, FL 32314 Direct Phone: 850-656-3343 Public Phone: 888-854-4791 Email: newhiresupport@floridarevenue.com | Fax 1: 888-854-4762 Fax 2: 850-656-0528 |
The Employer's Quarterly Report (Form RT-6 )
The Employer's Quarterly Report (Form RT-6 ) must be submitted by the 1st day of the month following the end of each calendar quarter. To be considered timely, it should be postmarked by the last day of that month. However, if the last day of the month falls on a Saturday, Sunday, or legal holiday, the deadline extends to the end of the next working day. Employers who are not mandated to file electronically will receive a paper Form RT-6 by mail each quarter. Those who choose to file electronically for two consecutive quarters will no longer receive paper forms.
| Reporting Period | Due Date |
|---|---|
| Quarter 1 | April 30 |
| Quarter 2 | July 31 |
| Quarter 3 | October 31 |
| Quarter 4 | January 31 |
A late filing penalty of $25 is imposed for each 30 days or part thereof that the report is overdue. Florida law stipulates a floating interest rate for late payments of taxes and fees. These interest rates, including daily rates, are detailed in Tax Information Publications, which are revised on January 1 and July 1 annually.
Have all the information handy?
With SecurePayStubs, you can calculate accurate federal and Virginia state taxes for your employees and generate pay stubs securely.
Processing payroll manually is complex
As a business owner who runs payroll manually, you will need to keep up with ever-changing payroll laws. You already have a lot on your plate and you might not want to get into the complex process of pay stub generation.
Using SecurePayStubs' paystub generator, you can swiftly create pay stubs for both your employees and independent contractors. These pay stubs include precise calculations for federal and Florida state taxes, all completed in under 2 minutes.Enter the basic employee and employer information, select a pay stub template for free, and let SecurePayStubs calculate the applicable payroll taxes accurately.
Spend less time generating pay stubs and more on your business growth.
This article has been updated from its original publication date of April 8, 2024.